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ARTICLE 1: NAME AND PURPOSE
Section 1: Name
This organization shall be known as the California Consortium for Independent Study, hereinafter referred to as CCIS.
Section 2: Purpose
The general purpose of CCIS is to provide education information and professional training to the general public, public school educators and government agencies on the value of independent study.
The organization shall carry out this purpose by:
A. providing in-service training to its members.
B. providing a means for members to meet, confer, and network through professional development events and regional workshops and meetings.
C. encouraging the exchange of materials and information about independent study.
D. collaborating with the California Department of Education disseminating information for the establishment and improvement of independent study.
E. encouraging districts and county offices of education to establish and maintain quality independent study.
F. establishing and maintaining an active public relations program which communicates the goals and objectives of CCIS.
G. maintaining a relationship with other professional education organizations.
H. discussing issues relating to independent study with the California Department of Education, Department of Finance, the California Legislature, and other appropriate agencies.
I. adopting rules and regulations, not inconsistent with law, to ensure the
orderly and purposeful functioning of CCIS.
ARTICLE II: MEMBERSHIP
Section 1: Classes of Membership
A. Individual: Any individual who is in accord with the purposes of this
organization and who pays the dues established by the Executive Board
shall be eligible for membership.
B. Institutional: Any institution whose purposes are similar to those of CCIS
and which pays the dues established by the Executive Board.
C. Honorary: All past presidents and Executive Board members who have
served two or more terms shall be honorary lifetime members.
Section 2: Membership Year
The membership year shall be from July 1 to June 30.
Section 3: Rights of Members
Members shall have the right to:
1. vote in region and/or Executive Board elections.
2. vote on business brought before the participants at professional development events with a majority vote by those in attendance determining the outcome.
3. be considered for nomination to region and/or Executive Board office/
4. attend region workshop and meetings, professional development events, and/or compliance workshops.
5. receive updated legislative information concerning independent study.
6. receive updated information from the California Department of Education concerning independent study.
7. receive support from region and/or Executive Board members as well as the CDE Board liaison.
ARTICLE III: DUES
A. Membership dues shall be established annually by the Executive Board no
later than May 31st for the following year.
B. Institutional memberships shall be granted at the rate set forth in the
Standing Rules.
C. The Executive Board shall have the authority to increase the annual
membership dues up to a maximum of 10% without membership approval.
D. All CCIS dues will be paid directly to the state organization with 10% of the
funds generated by the members rebated to regions to support regional
activities.
ARTICLE IV: STATE ORGANIZATION
The organization shall have an Executive Board with authority to implement these
Bylaws and to conduct the affairs of CCIS.
A. Qualifications of the Executive Board
1. Candidates must have served as a regional officer and/or have been
actively involved in organizational activities for at least five years.
2. Candidates must be members in good standing.
3. Candidates must be able to commit the time to complete the duties of
the office.
B. Terms of Office
1. Members shall serve two year terms, with a maximum of two
successive terms in any given office.
2. No member shall serve more than one office at any given time.
3. In the event that any Executive Board member is unable to carry
out his/her duties, that Board member may resign or be asked to
resign following a vote of no confidence by the Executive Board.
The Board would then be realigned according to the rules of
succession.
C. Composition of the Executive Board
1. The Executive Board will be composed of:
a. President
b. Vice President
c. Secretary
d. Treasurer
e. Immediate Past President
2. The President may appoint other members, in good standing, for
special assignments with the approval of the Executive Board.
3. An advisory person selected by the California Department of Education
may serve as a liaison between the organization and CDE at the request
of the Executive Board.
Section 2: Executive Board Duties and Powers
The Executive Board shall have the authority to generally supervise and conduct the
business of CCIS. The Executive Board shall be subject to the directions of the
general membership, and none of its acts shall conflict with the organization's Bylaws.
It shall have the authority to:
A. perform all duties specified in these Bylaws.
B. coordinate an annual membership campaign.
C. adopt an annual budget.
D. appoint a CPA as an independent auditor, prior to June 30th each year, to
review the organization’s and regions’ records.
E. approve the date, time, place, and contracts associated with the professional
learning events, region workshops, and/or membership meetings.
F. establish the regional boundaries.
G. establish such committees as needed.
H. hold membership meetings at which a simple majority of those present
represents a quorum.
I. take recommendations to the membership.
Section 3: Executive Board Meetings
A. Regular meetings of the Executive Board shall be held quarterly at a time and
place to be determined by the President or the Board.
B. Special meetings of the Executive Board may be called by the
President and/or shall be called upon the request of two or more
Executive Board members.
C. A simple majority of the Executive Board shall constitute a quorum at all
meetings.
D. Executive Board meetings shall be held following the most current edition of
Roberts' Rules of Order in all cases in which they are applicable and in which
they are not inconsistent with these bylaws and any special rules of order the
organization may adopt.
E. Executive Board meetings may be conducted via electronic means.
Section 4: Employees
The Executive Board shall have the authority to hire employees as deemed
necessary.
These employees shall meet the qualifications, fulfill the responsibilities established
in the job descriptions, and be responsible to the Executive Board.
Section 5: Duties of the Officers
A. The President shall:
1. preside at meetings of CCIS and the Executive Board.
2. appoint, subject to the approval of the Executive Board, members to
any ad hoc committees deemed necessary.
3. be the official spokesperson for the organization.
4. represent the organization as needed at meetings with: other
professional education organizations, CDE, the organization's
legislative advocate, representatives of the legislature and/or its special
committees, and the media.
5. contribute articles on the organization's policies, philosophies, and/or
positions on issues to the CCIS newsletter and web site, to
the media, and/or to appropriate governmental agencies.
6. meet annually with any paid employees of the Executive Board to
discuss decisions in regards to the conditions of their further
employment or termination of services, and to negotiate the conditions
of their contracts.
7. meet annually with Executive Board Treasurer to review the books,
records, and audits reports to ensure that all of these records validate
legal accounting procedures and the sound fiscal status of the
organization.
8. mentor the Vice President.
9. perform other duties appropriate to the office.
B. The Vice President shall:
1. review all contract negotiations for region meetings and/or workshops
and present their budget proposal statements to the Executive Board for
its approval.
2. serve as President in case of a vacancy in the office of President and
shall preside in the temporary absence of the President.
3. assist the President as needed.
4. perform other such duties applicable to the office.
C. The Secretary shall:
1. keep and distribute minutes of all meetings of the Executive Board
within thirty days of those meetings.
2. keep historical data of the organization.
3. oversee updating of the Bylaws and Standing Rules of CCIS as
directed by the Executive Board.
4. perform the duties applicable to the office.
D. The Treasurer shall:
1. be indemnified unless a CPA firm oversees all financial activities of the
organization.
2. meet quarterly with the President to review all of the organization's
financial transactions and records to ensure that legal procedures were
followed and to verify that all records of such transactions are all
available and accurate. The Treasurer shall report the findings of this
review to the Executive Board.
3. meet with the President immediately following the professional
learning events to review all of the financial transactions, verify
expenditures, and validate that the records are legal and accurate.
4. pay all bills authorized by the Executive Board.
5. develop and revise, as required, a reimbursement policy for Executive
Board approval.
6. maintain a file of financial records, developed according to
standard accounting procedures, for historical and audit
purposes.
7. ensure that Executive Board and region records are audited
annually by a CPA and present the results to the Executive Board at the
first board meeting after the end of the fiscal year.
8. provide a written financial report at each Executive Board meeting and
an annual report to each member attending the professional learning
events.
9. prepare a proposed budget for the next twelve months prior to the end
of each fiscal year for adoption by the Board at its first meeting of the
fiscal year.
10. perform other such duties applicable to the office.
E. The Immediate Past President shall:
1. chair the nominating committee to prepare a ballot containing a slate of
officers on the Executive Board.
2. preside as parliamentarian at Executive Board and general membership
meetings.
3. chair ad hoc committees established by the Executive Board when
requested.
4. perform other such duties applicable to the office.
Section 6: Elections
A. The nomination procedure shall be as follows:
1. In an election year, a nominating committee of five (5) members shall
be appointed by the Executive Board on or before December 31st of the
year proceeding the election.
2. The Immediate Past President shall chair the committee. Should the
Immediate Past President be unable to serve, the chair of the committee
shall be appointed by the President with the approval of the Executive
Board.
3. It is the duty of the committee to nominate members in good standing as
candidates for each of the offices.
4. The slate of candidates shall be presented to the Executive Board by
the Immediate Past President on or before February 28th of the election
year.
5. The approved slate shall be posted on the organization's web site.
6. In the event that there is an office without a candidate, the Executive
Board has the authority to extend the deadline an additional ten days
for that office only.
7. Numbered ballots shall be mailed to the current membership for voting
on or before April 1st, shall provide for write-in candidates, and shall
be mailed in a manner that provides for anonymous response.
8. Completed ballots shall be received by the Immediate Past President or
designee no later than May 1st, validated as to eligibility, and counting
by the nominating committee no later than May 15th.
B. The results of the balloting shall be communicated in writing to the Executive
Board following the counting of the ballots and announced in the next
published newsletter and posted on the CCIS web site.
C. The newly elected officers shall take office July 1st and shall serve their
terms as long as they remain members in good standing and/or are not
subject to actions taken by the Executive Board to terminate their tenure in
office.
Section 7: Succession
A. Vacancies on the Executive Board, with the exception of the office of
President, shall be filled by appointment of the President with the approval of
the remaining members of the Executive Board, and such appointees shall
hold office for the remainder of the unexpired term.
B. In the event of a vacancy in the office of President, the Executive Board shall
appoint a member of the Executive Board to serve the remainder of the
unexpired term.
C. In the event that both the President and Vice President are unable to serve, the
remaining Executive Board members will consult with an advisory council of
region officers.
ARTICLE V: REGIONAL ORGANIZATION
In order to facilitate two-way communication between the Executive Board
and those persons who administer and work in independent study programs
at the district and county level, the state shall be divided geographically into
regions as may be described and periodically re-described by the official action
of the Executive Board.
A. Bi-annually, the members of CCIS who are identified with each of the regions
shall elect a regional board consisting of:
1. Region Representative
2. Assistant Region Representative
3. Secretary
4. Treasurer
5. and/or Secretary/Treasurer
B. Each officer will serve for a two year term with a maximum of two terms
permitted for successive election to a given office.
C. The Regional Board may appoint additional non-voting members as needed to
carry out the operations of the Regional Board.
D. The Regional Board election shall be held in conjunction with the Executive
Board election and be consistent with the state organization guidelines for
elections as found in Article IV, Section 6.
E. Each region shall follow the CCIS accounting guidelines regarding the
collection, use, and dispersal of region funds.
F. No region shall negotiate contracts with hotels, conference centers, etc. and/or
with other service providers without the written approval of the
Executive Board.
G. All regions shall submit a workshop proposal form to the Vice President for
Executive Board review and will undertake the planning for said workshop
only after receiving written approval from the Executive Board.
H. Within thirty days of holding its workshop, the region treasurer shall
submit a copy of all the financial records, including a list of attendees,
associated with the workshop to the Vice President and state treasurer.
I. At the end of each fiscal year, the region treasurer shall close out all of the
region accounts and books in accordance with CCIS guidelines and send such
records and funds to the State Board Treasurer on or before August 1st of the
next fiscal year.
1. If the region does not meet the August 10th deadline, the 10%
membership rebate due the region will be withheld.
2. If the region continues to ignore the request for these records and
funds, it will be penalized an additional 10% of its region funds by
the state organization for each month thereafter.
3. These penalties will be used by the state organization to offset the
cost of penalties imposed by the State for failing to file CCIS records
on the required dates.
J. All region books and accounts will be audited at the end of each fiscal year by
the accounting firm which audits the state organization's records.
K. All regions will be held financially liable to the state organization to remain
financially solvent and shall not engage in activities for which they have no
support funds.
L. Should a region be in violation of these Bylaws, the following will occur:
1. The Region Board may be relieved of its duties.
2. The Executive Board will oversee all activities of the region until it
becomes compliant.
3. The Executive Board will continue to oversee the regional operations
until it deems the Region Board can maintain compliancy.
4. In the event any elected region officer is unable to carry out his/her
duties, that board member may resign or be asked to resign following a
vote of no confidence by the Executive Board. The Region Board
would then be realigned accordingly.
ARTICLE VI: BYLAW REVISIONS AND AMENDMENTS
Section 1: Amendment Procedures
A. An amendment to the Bylaws may be proposed in writing by a member or
members of CCIS.
B. The Executive Board will review the proposed amendment at its next regularly scheduled board meeting.
C. The Executive Board will respond to the proposed Bylaw change thirty (30) days after its review at the scheduled board meeting.
D. Adoption of a proposed amendment shall be by an affirmative majority vote of the membership.
ARTICLE VII: DISSOLUTION
In the event of the dissolution of the California Consortium for Independent Study, a California non-profit corporation, the net assets of the organization shall be distributed as follows:
A. All liabilities and obligations shall be paid, satisfied, and discharged or adequate provisions shall be made thereof.
B. All remaining assets shall be transferred to any non-profit corporation with similar purposes as determined by the Executive Board.
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CCIS | California Consortium for Independent Study | 2007
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